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Financial Aid

170 North St, P.O. Box 139, Dryden, NY 13053

Regular Hours

Monday and Friday
8:30 a.m.–4:00 p.m.
Tuesday
8:30 a.m.–6 p.m.
Wednesday
8:30 a.m.–2:30 p.m
Thursday
9 a.m.–4:00 p.m
Friday
8:30 a.m.–4:00 p.m

Phone: 607.844.6580
Fax: 607.844.6538

Room 101
607.844.6580
607.844.6538 (fax)
E-mail Financial Aid

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Academic Requirements for Financial Aid

Academic Requirements for Receiving Financial Aid

All students who receive financial aid must make satisfactory academic progress in their degree program to continue eligibility for aid.

What is satisfactory academic progress (SAP)?

Federal regulations require colleges to establish, publish and enforce minimum academic standards for the continued receipt of Federal Title IV financial aid. If you receive any form of federal student aid you must meet satisfactory academic progress to retain your federal aid eligibility.  This means you must make good grades and successfully complete a certain amount of coursework within a specified time period.  Federal student aid includes Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Subsidized and Unsubsidized Loans, Direct Parent Loans (PLUS) and College Work Study.

Satisfactory academic progress requirements for the retention of federal student aid are different from the college’s academic standards.

How is academic progress measured?

Satisfactory academic progress has three measurable components:

  • Qualitative – Grade point average (GPA)
  • Quantitative – Pace of completion
  • Maximum Time Frame – 150% of the length of your major

Grade Point Average Requirement (Qualitative Standards)

The qualitative component refers to your grades.  The grades you receive in remedial and credit bearing courses all count toward your financial aid GPA (FA GPA). Remedial courses are those with less than a “100” course designation such as Math 095 or English 099.  The standards for satisfactory academic progress for federal financial aid are different from the college’s academic standards.  Remedial courses do not count toward your academic GPA, but do count toward your FA GPA.  If you take any remedial courses your FA GPA will be different from the GPA shown on your academic transcript. 

Once you have attempted 12 credits including remedial and credit bearing courses, you must have earned a minimum cumulative 2.00 FA GPA.  Grades earned in your remedial courses are included in your FA GPA, but not your academic GPA.  Grades from transfer credits accepted by TC3 from another college are not included in your FA GPA or academic GPA.

Pace of Completion Requirements (Quantitative Standards)

The quantitative component refers to the pace at which you complete the coursework required for your major.  Your pace of completion is calculated by dividing your total number of earned credits by your total number of attempted credits.  Attempted credits include remedial courses.   Let’s say you have attempted 24 credits, but have only earned 13 credits. To calculate your pace of completion, you divide 13 by 24 to get a 54% completion rate.

Once you have attempted 12 credits, you must have earned 50% of all credits attempted.  Attempted credits include all course work in your academic history at TC3, except for advanced placement credits and test outs.  Attempted credits include grades from Administrative Withdrawal (AW), Failing (F), Incomplete (I), MMR Withdrawal (MW), Pass (P), SUNY General Education (SUNY), Transfer Credit (TR), Withdrawal (W), Withdrawal Failure (WF) and Withdraw Passing (WP).

Maximum Time Frame Standards

Maximum time frame refers to the amount of time you may receive federal student aid while you are attending TC3.  The maximum time period allowed for you to receive federal student aid is measured by the number of credits you have attempted in remedial and credit bearing courses.  The U.S. Department of Education allows you to attempt up to 150% of the credits required for your major.   If a degree audit conducted at any point during your enrollment at TC3 indicates that it is mathematically impossible for you to complete your major within 150% of the length of your program, then you are no longer eligible for federal student aid for future semesters.

Remedial Coursework
You may receive federal student aid up to 30 credits of attempted remedial coursework.  After 30 attempted credits, no further federal aid may be granted until all required remedial courses have been successfully completed.

First Degree
If you are attempting your first associate degree from TC3 you may receive federal aid up to 92 attempted credits.  At any time if a review of your academic records indicates that it will be mathematically impossible for you to complete your major within 92 credits, then you are no longer eligible for federal student aid for future semesters.

Second Degree
If you are seeking a second associate’s degree from TC3 you must complete graduation requirements within 114 attempted credits.  The number of attempted credits will include credits from your first degree.  If a review of your academic records indicates that it will be mathematically impossible for you to complete your second degree within 114 credits, then you are no longer eligible for federal student aid for future semesters.

When is Satisfactory Academic Progress Evaluated?

Satisfactory academic progress is evaluated at the end of each academic term; fall, spring and summer.  When you fail to meet satisfactory academic progress standards you will receive a letter and/or an email indicating your status for federal student aid.    The communication you receive will also stipulate whether you can appeal your status and provide the necessary appeal instructions.  If you are not eligible for federal student aid due to your academic performance, your financial aid record is placed on hold.  You may view your hold status on MyInfo.  The hold statuses are listed below along with the requirements for regaining federal student aid eligibility.

Financial Aid Probation (FAPB)
The first time you fail to meet SAP standards, you are placed on financial aid probation (FAPB) for one semester.  You may receive federal student aid during the semester you are on financial aid probation.  At the end of your financial aid probation term you must have one of the following:

  • A cumulative 2.00 FA GPA .  You are considered SAP compliant and no longer on financial aid probation.
  • A 2.00 semester FA GPA and a 75% completion rate of your attempted courses for the term.  You may request to be placed on a financial aid plan to retain your federal student aid eligibility.

Financial Aid Plan (FAPL)
The second consecutive time you fail to meet SAP standards, you may be placed on a financial aid plan.  You must follow your academic plan to remain eligible for federal student aid.  If you fail to meet the requirements of your academic plan, your financial aid will be suspended for subsequent semesters until you are SAP compliant.  You cannot be on financial aid probation for two consecutive terms.

Financial Aid Suspension (FASU)
The third time you fail to meet SAP standards, your financial aid is suspended.  You may appeal a financial aid suspension status if you have unusual circumstances that contributed to or caused your academic difficulty. Unusual circumstances include injury or illness, death in the family or events beyond your control that hindered your academic performance.  You may only receive one appeal for a financial aid suspension status during your enrollment at TC3.  You will need to follow the appeal instructions outlined in the correspondence you receive from the College confirming your suspension status.

There are no additional appeals allowed if your financial aid is suspended a second time.  You may still attend TC3.  However, you will be required to make payment arrangements with the Billing and Registration Office prior to the start of classes.  Students who are financial aid suspended are not eligible for Pell Grant, SEOG, Direct Subsidized/Unsubsidized Loans, Direct PLUS Loans or College Work-Study.

Financial Aid Exhausted (FAEX)
You are considered financial aid exhausted when any of the following conditions exist:

  • You have exceeded the 30 credit hour limit for remedial courses.
  • You are unable to complete your first degree within 92 credits.
  • You are unable to complete your second degree within 114 credits.

There is no appeal process if you have exceeded the 30 credit hour limit for remedial courses.  If you have not successfully completed your remedial coursework, you will need to make payment arrangements with the Billing and Registration Office for the term(s) you are noncompliant.

You may submit a Pace of Completion Appeal Form to the College if you can complete your first or second degree requirements within 18 credits or two semesters.  Pace of Completion Appeal Forms are available from the Dean of Student Life Office.

Students admitted into the nursing program may appeal a financial aid exhausted status by submitting a Pace of Completion Appeal Form to the Dean of Student Life Office.

Academic Suspension
If you are placed on academic suspension, your financial aid appeal cannot be considered until you have appealed your academic suspension with the Committee on Academic Status (COAS).  The academic decision of COAS is not based on your ability to receive federal student aid.

Recalculation of Attempted Credits after a Five Year Absence

You may be eligible for a recalculation of your attempted credits if you are returning to TC3 after an absence of five years or more and you are entering a new program of study.  The recalculation of attempted credits is available once and must be completed within the first year of returning to TC3.

Under the recalculation, attempted credits for which you received a passing grade, failing grade or withdrawal that do not meet graduation requirements for your new program of study are excluded from the maximum 92 credit limit for a first degree or 114 credit limit for a second degree.

Repeated Coursework

You may repeat a previously passed course only once and still receive federal student aid.  You may receive federal aid for failed courses until you pass the class.  Federal aid eligibility may be limited in this instance based on your attempted hours and quantitative standards.

Transfer Credits

Transfer credits accepted by TC3 from other colleges are included in attempted and earned credits for calculating quantitative and maximum time frame standards.

 

New York State Tuition Assistance Program (TAP) Guidelines

Pursuit of Program (POP)

POP is a requirement that a student receive a passing or failing grade (A-F letter grade) in a certain percentage of courses each term, depending on the number of stat awards the student has received. This is evaluated at the end of the term to establish eligibility for the next payment. The percentage is determined according to the following schedule:

Number of payments

Must receive a grade for

1,2

50% of minimum full-time requirement (6 credit hours on a semester calendar)

3,4

75% (9 credit hours)

5 or more

100% (12 credit hours)


For this evaluation final grades are considered to be A,B,C,D, F or P. Grades of W (withdrawal), WP (withdrawal passing), or I (incomplete) are not considered to be course completions and do not count toward Pursuit of Program.

Satisfactory Progress

Satisfactory Progress means earning a minimum number of cumulative credits and a minimum cumulative grade point average prior to receiving the next TAP payment. Students at 2 year institutions may only receive 6 TAP payments.

There are two sets of standards that may apply:

Standard 1
applies to students receiving aid in 2007-08 through and including 2009-10 and remedial students first receiving aid in 2007-08 and thereafter.

Before being certified for this payment

A student must have accrued at least this many credits

With at least this grade point average

1st

0

0

2nd

3

0.5

3rd

9

0.75

4th

28

1.3

5th

30

2.0

6th

45

2.0

Standard 2
applies to non-remedial students first receiving aid in 2010-11 and thereafter.

Before being certified for this payment

A student must have accrued at least this many credits

With at least this grade point average

1st

0

0

2nd

6

1.3

3rd

15

1.5

4th

27

1.8

5th

39

2.0

6th

51

2.0

Time of Assessment

Good academic standing must be evaluated each term. Students must meet both Pursuit of Program and Satisfactory Academic Progress requirements for that term to be considered in good academic standing

Reinstatement of Good Academic Standing

Students who have lost good academic standing may restore this standing in one of the following ways:

  • Make up past academic deficiencies by completing one or more terms of study without receiving any state grants or scholarships
  • Be readmitted to school after an absence of at least one calendar year
  • Transfer to another institution; or
  • Be granted a one-time waiver

One-time waiver

New York State Commissioner of Education regulations permit students to receive a one-time waiver of the good academic standing requirement. The institution issues the waiver if there are documented extenuating circumstances. The institution is required to publish and adhere to criteria under which it will grant a waiver. Institutional personnel are required to discuss the waiver with the student before granting one. TC3 uses the following criteria to review waiver requests.

TC3 requires a written waiver request and documentation of the extenuating circumstances. This might be acute health problems, or the death of an immediate family member. Examples of documentation would include medical records or death certificate.

Note: Students who are in default on any student loan are not eligible for any state- sponsored grant or scholarship.